The Research Grant Specialist I (RGSI) Pre & Post Award works with the PI and senior level research administrators to complete and prepare for submittal of federal, non-federal and foundation grants. Serves as the liaison between departments or research groups, Sponsored Research & Funds Administration, Accounting and Finance departments. This role performs all pre- and post-award administrative functions, including but not limited to: preparing and routing internal documents for signature and processing, reviewing technical sections of proposals to ensure requirements are met, preparing and/or reviewing budgets, maintaining clear understanding of grant budgets and expenditure restrictions. Ensures compliance with all federal, state and local agencies including the National Institute of Health (NIH), Department of Defense (DOD), Food and Drug Administration (FDA) and the Institutional Review Board. This position will report to senior level research administrators for day to day supervision of work.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
· Works with principal investigator to complete and prepare for submittal of federal, non-federal and foundation grants.
· Works as the liaison between departments or research groups and Sponsored Research & Funds Administration, Accounting, and Finance departments.
· Prepares and routes internal documents for signature and processing.
· Performs all pre- and post-award administrative functions.
· Assists with budget development and entry of financial information into federal systems.
· Ensures technical proposal is compliant with all federal, state and local agencies solicitation requirements.
· Monitors and tracks awards submitted and received.
· Monitors federal and non-federal grant accounts, tracks expenses, project reconciliation and research-related financial reporting.
· Performs necessary funding corrections via direct cost transfer requests (DCTRs).
· Assists in the development of financial projections for project account management.
· Assists in the development and submission of progress reports.
· Assists in the identification of opportunities for research funding.
· May enter notice of grant awards and contract information into databases as needed.
· May assist in the preparation and submission of documentation required for research compliance.
· Participates in required training and education programs.
· Assists the senior level grant administrators and leadership on other activities as assigned.
EDUCATION AND EXPERIENCE REQUIREMENTS:
· BA/BS degree plus one-two years related experience or equivalent combination of education and experience required. Increasing responsibility preferred.
· Excellent verbal/written communication skills and understanding of Grants, Manuscripts and
· Knowledge of general accounting and financial analysis required.
· Knowledge of PeopleSoft strongly preferred.
· Proficiency in Microsoft Office (Word, Excel, Outlook) and related applications required.
· Demonstrated ability to create and utilize Excel spreadsheets for budget and data tracking.
· Ability to identify problems and resourcefulness to resolve them independently using own initiative.
· Able to handle multiple tasks with short timelines, to prioritize work, and to complete assignments in a timely, accurate manner.
· Ability to work independently, set priorities and handle multiple tasks requiring attention to detail.
· Ability to interact effectively with staff members at all levels of the organization.
· Must be highly organized, patient, persistent, and require minimal supervision in execution of assigned tasks.
DEPARTMENT AND/OR UNIT SPECIFIC – ESSENTIAL JOB RESPONSIBILITIES:
· Critically evaluates research protocols to assess resource needs; assessment includes all research procedures, clinical research staff time, investigator time, and costs from ancillary departments.
· Determines whether research procedures in the protocol are standard-of-care or a research-related costs in order to correctly classify expenses.
· Negotiates trial budgets with industry sponsors.
· Works closely with investigators to obtain accurate budget details.
· Works with the CSMC office of Sponsored Research to develop final budgets for clinical trials and research projects.
· May assist with invoicing sponsors, patient research billing, reimbursement to ancillary departments, and payment tracking.
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